Often, trying to understand what comprises the balance on a GL account can be challenging, particularly where there a lots of journal entries (e.g. reclassifications and reversing journals).
Reclassification and reversing journals should be linked on the system. The user should be able to pick up a line entry (in the case of a reclassification) or a double entry (for reversing journals) and then execute an action (e.g. change the account code or cost centre, or reverse, etc). Such an action should still go through the journal segregation of duty/authorisation process and supporting documentation be retained.
The advantage of a system that links entries on the GL is that it allows a "net transaction view", i.e. only showing where transactions ended up (not how they got there). The full audit trail is there on the system if needed, but the "net transaction view" allows the contents of the ledger to be more easily understood.
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